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Rentals

Policy #33
Approved 2/16/2010

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Responsibility for the rental of the church’s physical property resides in the Board of Trustees through the work of the Finance Committee, as recommended by the Administrator and the Finance appointed Rental Coordinator.

Use of buildings by church members

Members shall have the right to use church facilities, free of charge, for weddings and memorial services in which they, or their immediate family, are personally involved. Member use for any other purpose, including wedding receptions, shall be charged at a rental rate of 50% of the current rental rates charged for non-members. Members shall be responsible in all instances for any expense of setup or cleanup, use of sound system and any other necessary church staff. Exceptions to this policy may be made at the discretion of the Administrator and the Rental Coordinator from the Finance Committee.

Use of buildings by member-sponsored community service organizations

When a church member belongs to a local community service organization, which needs space for an occasional open meeting, the member may sponsor such a meeting by said organization in the church, at a 50% reduction of the rental normal rental rates. The member shall be responsible for returning facilities to acceptable condition and for any expense of setup or cleanup. Exceptions to this policy may be made at the discretion of the Administrator and the Rental Coordinator from the Finance Committee.

Use of buildings by non-church individuals or organizations

Space may be rented by non-profit non-church individuals or organizations, provided that such use does not interfere with and is not detrimental to church programs or activities.

Those areas which have been established as subject to property tax may be rented to for-profit organizations.

A schedule of rental fees shall be maintained by the Finance Committee and shall be reviewed annually. Custodial fees shall be quoted separately and shall be mandatory for Saturday night rentals. A deposit shall be required of the renter at the time the building is reserved. (See Building Use Procedures in Appendix E.)

Sales

Sales activities by non-profit corporations renting the church’s premises are permitted. Otherwise, sales activities in the Narthex, Atrium or other areas are limited to those sponsored by the church or by one of its committees.

Rental of Chapman Hall, Narthex and Atrium

Rental of Chapman Hall includes the Narthex and Atrium.