Style Guide

About the Style Guide

To read about how to apply the style guide, read About the Style Guide. To print a copy, download a PDF version.

People Examples

chair – the head of a committee, council, or program

  • the chair of the Sustainability Committee
  • Kate Bralle, Chair of the Web Committee, spoke next.

facilitator or contact person – the person in charge of a small group

  • The contact person for the Sewing Circle is on vacation.

president – the highest office of the Board of Trustees

  • the president of the Board
  • President Samantha Smeed

minister – When referring to the minister in general terms, use the term minister rather than pastor or reverend.

  • The minister attends many meetings.

title of the minister – Abbreviate Doctor and use Reverend unless the clergy person has a different preference. After the first occurrence of the full title spelled out, and any time that space is limited, reverend may be abbreviated and doctor may be omitted. Capitalize the title for a specific minister and do not use capitals for the titles of non-specific ministers.

  • The Reverend Dr. Hannah White
  • Rev. Jo Umber
  • Reverend Janice Weaver, Interim Minister
  • Reverend Jake Wright, Settled Minister
  • an interim minister
  • a settled minister

titles – Omit Mr., Mrs., Ms., Dr. (except as mentioned for ministers), PhD, and other professional or educational titles, unless it is contextually pertinent.

  • Christina Rand spoke about living simply.
  • Dr. Katherine Lizen talked to the youth about health.

Groups

 

committee – Use initial capitalization for the name and the word committee.

  • He is joining the Membership Committee.

Peace & Justice Committee – use ampersand rather than and

  • Peace & Justice Committee

small groups – Use initial capitalization

  • Quilters

Board – Use either Board of Trustees or Board.

  • The Board is meeting at 7 p.m.
  • The Board of Trustees decided to hire the candidate.

Bookstore – It’s one word.

  • Meet me at the Bookstore after the service.

Places

 

classrooms – These rooms are all numbered except for the Loft. Refer to a numbered classroom as shown in the examples. Meetings and events are often scheduled in adjoining rooms; these are referred to by both room numbers and an ampersand.

  • RE-3
  • RE-1&2 (adjoining rooms)

Infant Room – the room in the back of Chapman Hall where perents can be with their babies while listening to and watching the service. 

  • Infant Room

Toddler Room – RE-3 where a paid caregiver watches the small children who are old enough to be without their parents but not yet ready for a classroom.

  • Toddler Room

RE Foyer – The open space between RE-7, the Toddler Playground, the Courtyard, and the RE restroom

  • RE Foyer

The Friarplace – Capitalize The and do not include the word room.

  • The Friarplace

named social spaces – For most named rooms, use initial capitals, and do not capitalize the.

  • Chapman Hall
  • the Narthex
  • the Loft
  • the Library
  • the Courtyard
  • Toddler Playground
  • the Playground
  • the Kitchen

service rooms – Do not capitalize these room names.

  • RE restroom  (in the RE Foyer)
  • RE-4 restroom
  • janitor’s closet
  • furnace closet
  • electrical closet
  • restrooms
  • storage rooms
  • office
  • copy room
  • custodial supply room
  • furnace room
  • mechanical room
  • loft storage room

Publications

 

short documents and sermons – Enclose the title in quotes.

  • ”The Theology of Place”

long document, pamphlet, or brochure – Use italics for the title.

  • Navigating EUUC
  • EUUC Directory
  • Program Guide
  • CommUUnicator
  • Sunday Update
  • This Week at EUUC

forms – Use initial caps for the title of the form.  Every form has a title at the top.

  • Payment Voucher
  • RE Permission Slip

page on the website – Refer to a specific page with initial capitals for the title.

  • Upcoming Events page

hymns – Enclose the title of the hymn in quotes.

  • “Spirit of Life”

book and movie titles – Use italics for the titles.

  • Third Wish by Robert Fulghum
  • An Inconvenient Truth by Al Gore

Date and Time

 

morning and afternoon – Include periods in a.m. and p.m. In cases of extremely limited space, the periods may be omitted.

When an event spans from the morning to after noon, both the beginning and ending times need to have the appropriate a.m. or p.m.

When both the beginning and ending times are either before or after noon, omit the a.m. or p.m. from the first time.

  • 10 a.m.
  • 10 a.m. to 2 p.m.
  • 9 to 11 a.m.

minutes – When the time is on the hour, do not express the minutes unless the time is provided in tandem with another time that is not on the hour. That is, when more than one time appears in a statement, if one time has minutes expressed all the times should have minutes expressed. However, when space is limited, the minutes may be omitted if the time is on the hour.

  • 6 p.m.
  • 6:00 to 7:30 p.m.

 

 

  • 6 to 7:30 p.m.

year – Omit the year in an event description if it is the current year or if the year is unlikely to be mistaken.

  • Chocolate Sunday is on February 12.

ordinals – Use numbers rather than ordinals (24th) for dates.

  • February 24

Acronyms

 

EUUC audience – Do not spell out DLRE, RE, UUA, UU, or EUUC. Other acronyms need to be spelled out the first time they are used in a document.

  • The DLRE organized an RE brunch.
  • Lifespan RE

 

external audience – spell out all acronyms the first time they appear in a document.

  • The Pacific Northwest District (PNWD) of the UUA is planning a conference in Spokane.

GLBITQ – gay, lesbian, bisexual, intersex, transgender, and queer

  • Interweave supports the gay, lesbian, bisexual, intersex, transgender, and queer (GLBITQ) community.

Other

 

Phone number – Include the area code and use dots to separate the parts.

  • 425.123.4567

website – Make the person’s name a link to their email address.

  • For more information contact Jo Wrede.

This Week at EUUC and other electronic communication – make the name serve as the link to the email address.

  • For more information contact the Minister.
  • Contact: Facilities

printed matter – Provide the name or title of the person followed by the word at, the email address, the word or, and the phone number. The email precedes the phone number.

US Mail – Enter the address with all capitals and no punctuation. For street type ST and for avenue type AVE. Show apartment or suite numbers as shown.

  • 123 N PALATINE ST #43
    SHORELINE WA 98133

not for US Mail – Enter the address with street address followed by the city, state, and zip code.

  •  123 N Palatine St #43
    Shoreline, WA 98133

email – Use lowercase letters.

  • The agenda will be emailed before the meeting.

online – Type online as a single word.

  • Go online to check the calendar.

website – Use all lowercase letters and type website as one word.

the Web – Try to avoid this phrase, and rephrase the sentence to use website or online instead. When it is necessary to use this phrase, capitalize Web.

  • The Web enables you to find books not offered in the Bookstore.

third person – If an article is not authored, use third person.

  • The Youth Group raised over $2000 for the American Cancer Society.

byline for a newsletter article – Below the article put the author’s name, title, or both. On the next line type the name of the committee or group being represented.

  • Jan Marlin, Chair
    Library Committee

language – Use clear, concise language, and watch for repetitiveness.