This will need revision after move to Google Mail

Two methods for reaching a group

Group email addresses help keep people in-the-loop during discussions, because they allow someone to reach every group member. When people change their email addresses, we just update the list rather than relying on all of the group members to update their email applications. We have two methods for setting up group email addresses.

Fewer than 10 people – Use forwarding

If there are fewer than 10 people in the group, use email forwarding to set up the group email address.

  1. Choose a group email address in this format: The “.list” differentiates this email address from the one that goes to just the committee chairs.
  2. Log into BlueHost and click cPanel.
  3. Under Mail select Forwarders.
  4. Click Add Forwarder.
  5. Enter the first part (before the @) of the email address.
  6. Select for the domain (the last part of the address).
  7. Enter the email address of one member of the group.
  8. Click Add Forwarder.

Set up a group email forwarder

  1. On the confirmation page, click Go Back.
  2. Repeat steps 4 – 9 until you have entered all the group members.
  3. To check your work, search for the email address from the Forwarders page. All the forwards you entered should be listed.

More than 10 people – Use a mailing list

When there are 10 or more members of the group, use a mailing list to set up the group email address.

Get the email addresses of the members

Ask the chair or leader for a list of the email addresses they would like to be subscribed to the list. The leader or chair needs to send the list with one address per line, and nothing else. This will enable you to copy and paste the list into the subscription box when you set up the list.

Set up the discussion list

  1. Log into DadaMail.


Set up the discussion list

  1. Log into BlueHost and click cPanel.
  2. Under Mail select Mailing Lists.
  3. Choose a group email address in this format: The domain name is only used for these lists.
  4. The list administrative password is the same for every discussion list. This password is provided on the Website Accounts Report that the webmaster periodically gives to the Administrator.
  5. Click Add Mailing List.
  6. On the confirmation page click Go Back.
  7. On the Mailing Lists page search for the new list.
  8. On the line showing the list, click Modify.
  9. Enter the administrative password and log in.

General Options

  1. You are in the Administration Panel on the General Options page. This menu seems daunting, but you will only need to make changes to this page and three other pages which are highlighted in the menu shown below. The Logout button is also highlighted.

administrative menu

  1. Scroll down to the Notifications section and select No so people do not get monthly password reminders.

no password reminders

  1. Scroll down to the Additional Settings section and enter 0 (zero) in the box for the maximum message length.

discussion list message length

  1. Scroll down to the bottom and click Submit Your Changes.

Membership Management – Mass Subscriptions

  1. In the menu at the top click Membership Management to see the sub-topics. Click Mass Subscriptions.
  2. Copy the list of email addresses that the group leader provided and paste them into the large upper box. They must be formatted with one email address per line: no commas or names.
  3. Scroll down below the second large box and click Submit Your Changes.

mass subscriptions panel

Privacy Options

  1. At the top of the page select Privacy Options.
  2. At the top of the list of options select No to tell the system to not advertise the list.

privacy options

  1. Scroll down and click Submit Your Changes.

Privacy Options – Sender Filters

  1. At the top of the page under Privacy Options select Sender Filters.
  2. Scroll down to the Non-Member Filters section, and select Accept for the item labeled Action to take for postings from non-members for which no explicit action is defined.

non-member posts

  1. Scroll down and click Submit Your Changes.
  2. Scroll up and click Logout which is at the top of the page below the right column.